What Is a ODS File in Excel: How to Open, Edit, or Create .ODS Files

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what is a ods file in excel

What is a ods file in excel? If you have doubts about an ODS file, you have come to the right place. In this article we will answer all your questions about your ODS files, but before we float into it. Try to start with some basic information.

We’re talking about the calculus.

Before we dive deeper into the ODS file, it is important to understand what a spreadsheet is. The evidence of the spreadsheets is a computer document that organizes and stores data in a table format. There are various software options for creating spreadships both online and offline. Popular examples include Google Docs, Apache OpenOffice, Microsoft Office, and WPS Office.

What is an ODS file?

The ODS file is an abbreviation of the OpenDocument Spreadsheet, which was developed by Calc. It is a file format used to store data in rows and columns. Just like Excel’s XLSX file. However, to create edits and open ODS files, you will need to use Apache OpenOffice Suite, which is an open source software. The file extension of the ODS sheet is “.ods.”

Now we know the basics. Try to discover the advantages, features, advantages and disadvantages of the ODS file.

1. Using ODS file

ODS files have many applications in many fields including computer science, engineering, and information science.

Graph and Graph Creation

When time matters, reading a long report to evaluate your company or institution’s success rate can be scary. The ODS file is useful in creating graphs and graphs that show overall successes and failures over time. This not only saves time but also helps predict and build better strategies for the future.

Storing and sorting massive amounts of data.

Almost every company and organization stores information about their employees and members. This sorting is crucial in organizing and analyzing data. Fortunately, an ODS file can sort data by album within seconds. Also, search bars can be used to find specific information. Even if it is not stored in sorted form.

Creating and calculating budgets

Budgeting is an important aspect of any organization or company. The ODS file is an efficient way to generate and calculate budgets. It allows an organization to determine the amount of money that should be allocated for next year based on income.

Create Schedule

Institutions and corporate offices generate schedules using the ODS file format. These schedules are displayed in open schedules for reference by students and staff.

2. Features of ODS Files

Now we’re going to explore some important features that make ODS files versatile:

Table Format

The ODS file is structured in a tabular format, making it easy to organize and maintain a lot of information. The column displays properties while the line provides details about these properties. Each cell in the spreadsheet contains information about people, places, or something.

Convert to another file format

Sometimes it is necessary to convert files from one format to another to make sure they are compatible with different software programs. ODS files can be converted to formats such as XLSX and PDF for various purposes.

Formula and Function

The ODS file allows users to apply mathematical and statistical formulas and functions to numerical values in cells.

Custom Formatting

You can completely control the formatting of text in an ODS file. Change font size, family, style and make it bold or italicize. Custom formatting also covers changing the background color of specific rows or columns of cells.

Advantages and disadvantages of ODS files

Try to summarize the advantages and disadvantages of using an ODS file:


  • ODS files are easy to maintain and edit. Thanks to their tabular format.
  • These files can store a lot of data in one file.
  • Quick and efficient sorting of ODS files
  • ODS files can be easily converted to different files.
  • Finding specific details in a spreadsheet file is amazing.
  • Mathematical and statistical calculations can be performed with data stored in ODS file format.


  • Human errors may lead to incorrect results or organizational attributes.
  • Calculating a lot of data can take a long time.

Now we have an investigation into the use of the features and advantages and disadvantages of the ODS file, then let’s see how you can turn on, edit, and even convert ODS files.

How to open an ODS file?

To open an ODS file, you need a specific application, such as Apache OpenOffice Suite or Microsoft Office.

Open ODS file in Windows:

  • Make sure “Apache OpenOffice Suite” or “Microsoft Office” is installed on your PC. Other applications may not be able to open ODS files.
  • Right-click on the desired ODS file and select “Open with” from the menu.
  • Select “Apache OpenOffice Suite” from the application list and click “OK”

Open ODS file on Mac:

  • Install “Apache OpenOffice Suite” or “Microsoft Office” on your Mac
  • Open the desired application and select “File > Open”
  • Go to your ODS file repository. Select and click “Open”.
  • The Allowed dialog will appear. Click “Allow” to open the file.

Fixed  opening problem ODS file:

If you have problems opening an ODS file, try these ways:

  • Restart your computer because a newly installed application may need the help of the operating system to locate an ODS file.
  • Allow programs to open ODS files
  • Make sure you choose the correct file format and location for your ODS file.

How to create and edit ODS files?

Creating and editing an ODS file is a fairly easy process, especially with the latest operating systems. Try exploring two ways:

Creating ODS file:

  • Open the browser and search for “Google Apps”
  • Select “Sheets” from the list of existing apps
  • Select “Blank” to start creating an ODS file from scratch.
  • Enter your data in the spreadsheet.
  • Rename your ODS file according to your requirements
  • Click on the “Files” menu, then select “Download > OpenDocument (.ods)”
  • Congratulations! You have successfully created the ODS file.

ODS file editing:

  • Install Apache OpenOffice Suite to edit ODS files. Other applications may not support this format.
  • Right-click on the desired ODS file and select “Open with” from the menu.
  • Select “Apache OpenOffice Suite” from the list of programs and your files will open immediately.

How to convert ODS file to XLSX?

Converting an ODS file to another format such as XLSX makes it easy to use with various applications. Here’s how you can convert ODS files:

  • Go to the provided link and click on the “Select File” button.
  • The dialog will appear for you to select the ODS file you want to convert to XLSX.
  • After uploading your file, click on the “Convert Now” button.
  • Finally, click on the “Download” button to save the converted XLSX file to your computer.

What to do if you have deleted or lost an ODS file?

If there is a chance that you have unintentionally deleted or lost your ODS file. There is a solution. WinfrGUI is a free software that can recover your lost files. Go to the website. Download and install Winfr GUI and start the program. It will automatically detect all internal and external storage devices that are connected to your computer, allowing you to recover the ODS files. This tool supports recovery from various storage media including USB drives, SD cards, SSDs and so on. You will be able to view recovered files before completing the recovery process.


In summary, this article is a comprehensive guide to understanding ODS files. We have covered their uses. Features, advantages, and disadvantages. You are also given step-by-step instructions on how to create, edit, open and convert ODS file. We also include information about recovering deleted ODS files using free WinfrGUI software.

Keep in mind that ODS files have become an essential tool for organizing and analyzing information. Whether you’re a business expert, a student, or an information scientist. A good understanding of the ODS file is important.